Welcome to the September
Well Ridernet has been live now
for over three weeks and from the feedback and the use of the system it would
appear members have found the system easy to use in terms of an online
licencing tool and happy we have finally got to this point after an extended
We are now in the process of
developing the event management aspect of Ridernet that will of course link
across to the licencing aspect in terms of event entries, allow clubs to
develop and store supp regs, have links to the necessary forms and other
associated activities linked to events and club management. It is hoped this module will be trialled late
in the year and be introduced for use early 2016.
Another issue that seems to be
occurring quite a bit lately with clubs is the way in which the Committee of Management
(CoM) of a club actually manages the clubs affairs. I have received a number of calls of late
voicing concerns in relation to club members expecting the CoM to allow them to
make management decisions in general meeting, not believing the CoM has that
right or capacity to do that themselves.
While I understand a lot of clubs
hold general meetings each month and not necessarily closed CoM meetings, the
Associations Incorporation Act states that members elected to a CoM are
expected to manage the club in the best interests of the members. A CoM, if it so desires does not have to have
a general meeting to conduct club business, they may choose to hold closed CoM
meetings and are perfectly within their rights to do so. This structure does work well for a club when
mixed with general meetings every three or four months. It is also important that any CoM that
chooses to hold separate committee meetings has a good communication strategy
to ensure club members are always kept abreast of club management and
associated initiatives. In particular it
is important club finances remain transparent with profit and loss statements
being provided to members on a regular basis.
Another aspect of club management
that seems to be causing some concern as well, is how an individual actually
gets onto the CoM. Again the Act
requires anyone that sits on a CoM must nominate and be elected to the
CoM. In Queensland a club CANNOT appoint
individuals to the CoM unless a casual vacancy occurs part way through a term
of office. This means, unless they are
elected, the Canteen Co-ordinator, the Race Secretary and the like are NOT
members of the CoM and therefore are not eligible to take part in the
management of the club per se. These are
individuals that the CoM can have attend a meeting but they have no right to
move motions or vote on the same at a CoM meeting.
In terms of good governance at
the club level these sort of management issues are addressed and member’s
rights are clearly outlined as part of the process. If member are ultimately not satisfied with
how members of the CoM have managed the club over the past 12 months, it is
there right to vote them out of office at the next AGM and elected new CoM
members that they believe will do the right things for the club.
If clubs or member have any
concerns over the management structure of their club or the processes involved
in the same, please do not hesitate to contact the MQ Office.
Clubs planning ahead
The MQ office would also like to
encourage clubs as part of their overall management and in particular the
management of their calendar and events, to incorporate some planning into
their calendar to ensure they have appropriately qualified officials and
coaches within their vicinity to allow them to undertake the activities they
We are finding in the office,
many clubs do not seem to plan ahead to ensure they have the necessary levels
of officials or coaches and then find they are unable at times to do what they
would like or have to incur an additional cost by bringing in officials because
they have not planned accordingly.
Please look at the number and type of officials you have in your club
and as part of this process look at the officials training or coach education
courses that are being conducted by MQ.
A little bit of planning in advance can put your club in an excellent
position to move forward growth and event wise.
MQ Awards Night
I remind you all again of the MQ
Awards Night that will be held at the Royal International Convention at the
Brisbane Showgrounds on December 11, 2015.
We have taken a long hard look at the night’s format and who we have
come up with a night that will prove a winner for all in attendance. Please set this date aside in your calendars
as it always proves to be a great night for the sport and those that
Another major event that is
coming up fast is the MQ MotoFest that will be held at the Queensland Moto Park
on September 26 - 27. Please go to the
MotoFest webpage and Facebook page for all the details.
Disciplinary action within clubs
Finally I would like to raise the
point of disciplinary action and the right of clubs to take the same on members
that continue to breach appropriate standards as laid down by their club or the
While clubs clearly have the
right to discipline members as required it is important to remember in
undertaking any such action that all parties are afforded natural justice. What this simply means is that any member, no
matter what the issue, has the right to know what they are being charged with
and the right to reply to that charge prior to any decision being made. Processes must be put in place in a timely manner
to ensure appropriate time is given to a charged individual to prepare their
response to the offence they are alleged to have committed. This right cannot be denied an individual by
a Committee of Management making a determination without the alleged offender
having the right to defend their actions.
If Clubs are unsure of this
process and any appropriate appeal process that may be required please do not
hesitate to contact the MQ office prior to taking any action.
All the best for the coming
month. I hope all members have a great
month of racing and enjoyment on the track free of injury and mishap.